How do I use the gradebook in Canvas

How do I use the Gradebook?

Canvas recently introduced a new page design called the New Canvas User Interface (UI). Depending on your Canvas view, your page design may vary from the images shown in this lesson. However, the functionality and location of the components remain the same.

The Gradebook helps instructors easily input and distribute grades for students. Grades for each assignment can be calculated as points, percentages, complete or incomplete, pass or fail, GPA scale, and letter grades, and assignments can be organized into groups for weighting as well.

Only assignments, graded discussions, graded quizzes, and graded surveys that have been published appear in the Gradebook.

The default view in the Gradebook is to view all students at a time, but you can also view students individually in theGradebook Individual View.

Open Grades

In Course Navigation, click the Grades link.

View Gradebook

The top of the Gradebook includes sorting options and settings you can use to organize your Gradebook [1], which will populate the select student data [2] and assignment data [3].

Switch to Individual View

The Gradebook has two views. The Default Gradebook allows you to see all students and assignments at the same time. Individual View allows instructors to assess one student and one assignment at a time and is fully accessible for screen readers. Both views retain the same Gradebook settings. You can switch Gradebook views at any time.

Learn more about the Gradebook Individual View.

Filter Students

If your course includes more than one section, you can filter your Gradebook by section [1]. You can also search for a student by name or secondary ID [2]. The Gradebook allows you to filter students and their assignments by section  that may be enabled in your course, such as sorting by student name or section.

View Grading Periods

If your course is using Multiple Grading Periods, you can sort the Gradebook by grading period by clicking the Grading Period drop-down menu.

Learn more about Multiple Grading Periods.

View Settings

In the Settings drop-down menu, you can specify settings that apply to your entire Gradebook, including:  

  1. View Grading History
  2. Set or change Assignment Group Weights
  3. Show/Hide Student Names
  4. Sort columns by due date or assignment group (once an initial sorting view is chosen, only the alternative option is displayed in the menu)
  5. Treat ungraded submissions as zeros (this option may be restricted when multiple grading periods are enabled)
  6. Show/Hide Concluded Enrollments
  7. Show/Hide Inactive Enrollments
  8. Show/Hide Notes Column

View Student Information

For student information, the Gradebook, displays each student's name and section [1]. Names are sorted by first name last name, though you can also set your Gradebook to display via sortable name.

If a student includes a secondary ID, such as an email address or student number, the ID displays in the Secondary IDfield [2].

If you enabled the Notes column in your Gradebook settings, you can add notes about individual students.

Note: You can also hide student names in the Gradebook to eliminate bias.

Sort Student Information

To sort columns, click the heading of a column and use the blue arrow to sort the content in ascending or descending order. You can sort Student Name and Secondary ID columns.

View Individual Grades

To view a student's Grades page, click the student's name. This page shows you how a student views his or her grades and also allows you to view individual comments, scoring details, and rubric results.

View Test Student

If you have enabled Student View, the Test Student is shown at the end of the Gradebook and is automatically added to every section in your course. Test Student data does not factor into course analytics.

If you want to remove the test student completely, you must remove the test student from your section enrollments.

View Assignments

Each column in the Gradebook represents an assignment, graded discussion, or quiz. Each column displays the assignment title, total points, and each student's grade. Icons and colors represent assignments and submission statuses within Canvas. You can sort, resize, and reorder any assignment column. To remove a column from the Gradebook, you must delete the assignment from your course.

With Assignments in the Gradebook you can:

Add Columns

Assignment columns are automatically added every time you create and publish assignments, graded discussions, and graded quizzes and surveys. A column is also automatically added for the Attendance tool.

You can also manually add a column by downloading the Gradebook CSV file, adding a new column, giving the column a title, and uploading the CSV file. Please be aware that assignments uploaded in CSV files are automatically published.

View Differentiated Assignments

When using differentiated assignments, the assignment appears as a column for all students, but grade cells are grayed out for students who are not part of the assignment. Grades cannot be assigned to students who are not part of the assignment; those assignments are not factored into overall grades.

On the student grades page, students can only view assignments that have been assigned to them.

Note: Differentiated assignments also apply to grading periods. If a student is not part of an assignment in the specific grading period, the assignment is also grayed out.

View Assignment Options

For each Assignment, you can set one or more options:

  1. View assignment details
  2. View the assignment in SpeedGrader
  3. Send a message to your students
  4. Set a default grade
  5. Curve grades
  6. Download Submissions (this option is only available once submissions are received)
  7. Mute an assignment

Import and Export Grades

To bulk manage student grades in the Gradebook, you can also Download Scores (.csv) and Upload Scores (from .csv).

Note: The Gradebook Export CSV file data matches the current filter(s) and settings shown in the Gradebook.

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